Outline
Statistics Guide - IT Help
- Part 1 - Introduction and Getting to the Statistics App
- Part 2 Statistics App - Explained
- Part 3 - Statistics Categories
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Introduction
Your Statistical data for the year ending 31st December
should be completed and submitted by the
28 February of the following year.
Congregations can enter their statistics online via the LAMP2 Statistics App.
This Guide is provided to assist you in using the Statistics App and completing the Statistics Collection.
Data entered goes directly into the LCA secure national database. Wherever possible, all Congregations are required to enter their information using the Statistics App. This eliminates the need for re-keying of data by LCA & district offices and statisticians and ensures that information is as accurate as possible.
If you have any questions about the Statistics App, please contact either your District’s statistician or the LCA National Office.(Contact details at the end of this Guide)
As has always been the case, the statistics are collected on a Congregational basis and so a Statistics are collected for Congregations and Congregations – Single Point Parish.
Wherever possible, a Statistics should also be collected for each Worship Centre each worship centre (preaching place, worshipping group in a multi-point congregation or a group which worships in a language other than English as part of a congregation). You should ensure that numbers of people, groups, offerings, expenditure etc is only included once.
If a Congregation/preaching place has closed during the year, please supply details for the part of the year for which the centre was operational. Last but not least! Please note the resolution from a General Convention which asked Congregations which were closing to send their minute books, church records, and historical and archival material to the LCA Archives.
Statistics App
Navigate to the Statistics App.
In the Contact Details page,
- Click on the Statistics icon
Features of the Statistics App
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1. Organisation |
9. Answers (what you fill in) |
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2. Report Year (most likely the current year) |
10. Slider bar to get more questions |
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3. No of Days left. Generally, Statistics should be filed by a Due Date. This is the number of days to that due date. |
11. Save button |
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4. Progress Status |
12. PDF – Print out as a PDF |
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5. Progress indicator – ALL QUESTIONS |
13. Online Help |
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6. Category Tabs |
14. Last Saved By – who was the last person to add or update Statistics |
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7. Category Progress Indicator |
15. Current User – you. |
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8. Questions |
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Create a Blank Form
It is suggested that in accessing the statistics of your congregation for the first time (for a particular year) that you create and print out a blank form.
You can then use this blank to collect and handwrite the statistics onto it before filling in the statistics of the congregation for that year.
To do this, follow the steps below to create and printout a blank form.
As above, click on the Statistics icon
Verify that all the Statistics values are 0
Download and Save
- See Printing in this Guide.
PDF print the blank Guide
- Click on the PDF print icon at the top right hand side of the App
The PDF will be generated and show as a new tab in the browser.
Download or Save the PDF
Chrome (Download)
- Click on the download icon
Save
Save in the location of your choice e.g. downloads or desktop etc
- Click the Save button in the Window
Edge (Save)
Save the PDF that is opened in a new Tab
- Click on the Save icon
Save in the location of your choice e.g. downloads or desktop etc
- Click the Save button in the Window
Possible issues
The possible issues below are first time only.
Pop up blocked
If the document is not generated, it is most likely because of that the popup blocker.
Select the popup blocker icon in the top of the browser
It is generally shown with a red x to signify that you have a block
Enable popups
Enable pop-ups and redirects from https://apps.powerapps.com
- Click on enable
- Click on done
- Repeat the Print and Save process as above.
Print the PDF
With the PDF document now Saved or Downloaded, you can open it (double click on the document) and print a physical copy for handwriting the statistics values.
Alternatively, if you are comfortable in progressively updating the statistics as you find them, this can be done as an alternative method.
Adding and Updating Statistics
Progressively go through each Category and complete the Statistics in that Category.
- Click on the Category name to select it. It will show as a Tab
- Add the text in the Answer box.
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- Press ‘Enter”
- Put the cursor into the next Answer box
- Add the text
- Repeat
- Use the slider to move down the list of questions.
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- Put the pointer over the top of the slider
- Press and hold down the left click button on the mouse
- Keeping it pressed, drag the slider down.
- Stop where you want to go and lift your finger off the left click button
Don’t worry if you can’t answer all of the questions straight away.
- You can also enter numbers where required, just the same way as text
- If you don’t know what is being sought for the Answer –hover on the ‘I’ icon to find out more
- IMPORTANT. Click Save when you have completed all the answers you can for a Category.
IMPORANT!
You MUST click SAVE to save the data.
If close the window, click away ….before you have clicked ‘Save’ whatever you have entered since the last ‘Save’ will be lost.
SAVE
Progress Indicators
As you progress in a Category the progress indicator in the Category tab will update as you answer each question.
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Category progress indicator |
Required progress indicator |
0verall progress indicator |
- The Statistics progress indicator will update as you answer each question.
- The Required progress indicator will update as you answer each Required (Red) question. (see Required section below for more information about Required)
- Overall progress indicator shows how many of all the questions are answered.
Continue completing Category Questions
Once completed as many questions as you know in a Category – then Click Save
- Note any questions that you could not answer for that Category.
- Ask the Chairperson or Treasurer for further details on questions that were not answered.
Click on the next Tab for each Category that you have been asked to fill out.
- When all the questions in a Category are answered the progress indicator changes to Green and shows a tick.
Finish a Session
To Finish a Session do the following steps
- IMPORTANT! Click on the Save button at the bottom of the page.
2. Then navigate way from Organisation
This takes you back to the Organisation – Contact Details tab.
Close Power Apps by clicking the “X” on the tab at the top of the Browser.
Online Help
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If you have any questions, click on the Help Icon.
This will open the IT Help guide (a duplicate of this section). |
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If you are unsure as to what the question means or the response required Hover over the ‘i” to see the Questions Explained s Or Go to the Section in this guide |
Required Statistics
This is a special section/category.
There are number of Required Statistics that MUST be completed for the Congregation is considered to at least have Submitted their Statistics.’
This section shows the progress and the questions to completing the Required Questions needed as a minimum to Submit a statistics collection of the Congregation for the year.
The number of Required statistics and progress to completing them is shown in the Required statistics progress icon
The Required Questions are shown in the Progress Tab.
The Required category / section is Read Only. Its only role is to show you progress, what the questions are, where they are locate these questions.
You have to go to the Category of that the Required Statistic and fill it out there.
The Required category page shows you questions and where to find them.
Features of the Required Statistics Page
- Required Tab
- Required progress indicator
- Required Questions – note Category and question number
- Required statistics – as added or updated in the Category
Filling in Required Questions'
Before – Category Page – with Required Questions
- Category Tab
- The Required Questions are shown in Red in the Category
- Note the Required progress indicator
Adding and Updating Required Statistics
- Enter the Required Statistic, press <enter. Key.
Repeat for each answer
- Required question changes colour from Red to Blue
Click ‘Save’ when finishing a Category
- Note the Required Question still to be completed
- Note the Process indicator in the Category – shows the number of entries for the Category and number of remaining questions to be completed
- Note the Required progress indicator. When Required Questions are answered the progress indicator updates
- Note the overall Statistics progress indicator – updates when any question is answered.
Submitted
Statistics have a Submitted status when all the Required Statistics are completed and Saved.
changes to
Click on “Submit” to ensure all the Required statistics are provided.
And the Status changes from
to
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IMPORANT: Even when ‘Submitted’ you can CONTINUE to answer more questions and provide additional data.
Printing
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If you want to print out then
Notice it shows on the screen “Saving to PDF”
NOTE – if you have “Pop Ups’ blocked then printing to PDF will not work.
See Help section at the end of this document for enabling ‘Pop Ups” in Chrome and Edge browser to enable this PowerApps to print to PDF.
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A PDF document is created and opened in a new Tab in your browser
Appendix
District and LCA Contacts
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NSW District Mr Leon Schoff Frogmore RMB 158A Walla Walla NSW 2659 Phone 02 6029 2186 Email leon.schoff@harboursat.com.au |
SA/NT District Mr Paul Eckermann C/- SA District Church Office 137 Archer St North Adelaide SA 5006 Phone 08 8267 5211 Email paul.eckermann@adelaide.edu.au |
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Qld District Statistics Committee LCA QLD District Church Office PO Box 1535 Milton Qld 4064 Phone 07 3511 4000 Email district@qld.lca.org.au |
WA District Mr Fred Kroeger 363 Coode St Dianella WA 6059 Phone 08 9276 6318 Email fkroeger@iinet.net.au |
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Vic/Tas District Council for Ministry Support 755 Station St Box Hill Vic 3128 PO Box 642 Box Hill Vic 3128 Phone 03 9890 0566 Email admin@vic.lca.org.au |
LCNZ Lutheran Church of New Zealand P O Box 7606, Wellington 6242 Phone 04 385 2540 Email lcnz@lutheran.org.nz |
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LCA National Office Mrs Val Schild LCA National Office 197 Archer Street North Adelaide SA 5006 Phone 08 8267 7300 Email admin@lca.org.au
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Questions Explained
Pastoral Acts
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Pastoral Acts |
Pastoral acts |
1.1.1 |
Number of children baptised |
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Include all acts performed under the auspices of the congregation. Do not include members of the congregation who were baptised, confirmed, buried/cremated or married under the auspices of another congregation or church institution [e.g. confirmation at college]. Treat all people under 18 years as children |
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1.1.2 |
Number of adults baptised |
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1.2 |
Number of children receiving first communion prior to confirmation |
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1.3.1 |
Number of children confirmed |
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1.3.2 |
Number of adults confirmed |
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1.4.1 |
Number of funerals of children |
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1.4.2 |
Number of funerals of adults |
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1.5 |
Number of marriage ceremonies |
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Give number of marriage ceremonies |
Worship
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Worship |
In-person worship |
2.1 |
Number of worship services held |
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The total number of public worship services held in and for the congregation. This includes preaching [with and without holy communion] and lay-reading services performed. |
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2.2 |
Total attendance at these in-person worship services |
R |
Includes weekday services, e.g. Lenten and EXCLUDES 2.8.2 live online services |
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2.3 |
Number of holy communion services |
R |
The number of celebrations of holy communion at public services. Do not include private communions |
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2.4 |
Total attendance at holy communion services |
R |
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2.5 |
Total attendance at private communion |
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Communion to invalids, aged, house-bound |
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2.6 |
Number of worship services conducted as extension of congregation’s ministry |
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Include services conducted in such localities as hospitals, schools, rest homes & camps |
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Worship |
Online worship |
2.8.1 |
Number of worship services recorded for online access |
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2.8.2 |
Estimated attendance of live online worship services |
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2.8.3 |
Estimated attendance of recorded online worship services |
R |
Estimate of online attendance - where not live |
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Worship |
Worship services delivery |
2.9.1 |
Estimate % of worship services delivered by you Congregation or Parish pastor |
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Of all the worship services provided, estimate the % delivered - can be church or no church services (other locations, venues or occasions) |
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2.9.2 |
Estimate % of worship services delivered by visiting pastors |
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2.9.3 |
Estimate % of worship services delivered by pastors retired/locum |
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2.9.4 |
Estimate % of worship services delivered by SMP pastors |
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2.9.5 |
Estimate % of worship services delivered by chaplain |
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2.9.6 |
Estimate % of worship services delivered by lay pastor |
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Membership
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Membership |
Membership |
3.1 |
Number of children and adults who are baptised members |
R |
All baptised children and adults who are on the membership list of the congregation |
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3.2 |
Number of confirmed members |
R |
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3.3 |
Number of members who communed at least twice in the past year |
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3.4 |
Number of communing members who are aged 18 years or over |
R |
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3.5 |
Number of people who hold guest membership |
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3.6 |
Number of people not on membership list with whom the congregation has direct contact |
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Gains and Losses
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Gains and losses |
Baptised membership gain |
4.1 |
Number of gains from baptism of children of existing member |
R |
Include all children gained by baptism -whether they were baptised by the local pastor or by a visiting pastor. |
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4.2 |
Number of gains from transfers from other congregations within the LCA |
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All persons received by transfer from another congregation of the LCA. |
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4.5 |
Number of gains from outside LCA |
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Sums of 4.3 and 4.4 |
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4.8 |
Number of gains from other sources |
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Sums of 4.5 and 4.6 |
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4.9 |
Total gain in membership in the past year |
R |
Members of the congregation who have died during the year |
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Gains and losses |
Baptised membership loss |
4.10 |
Number of losses through death |
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4.11 |
Number of losses by transfer to other Lutheran congregations |
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All persons received by transfer from another congregation of the LCA. |
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4.12 |
Number of losses by transfer to other Lutheran congregations outside the LCA |
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All Lutherans received by transfer from a Lutheran congregation which is not a member of the LCA. |
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4.13 |
Total loss in membership in the past year |
R |
Total the above losses |
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4.14 |
Number of losses by people who have lapsed in membership |
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Those who have left the church but have not joined other Christian denominations or who have not been able to be traced |
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4.15 |
Number of losses by people joining other Christian denominations |
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Those who have joined other Christian denominations. |
Congregational Life
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Congregational life |
Children's ministry – with worship services |
5.1.1 |
Does your congregation have a children’s ministry connected to your worship services? |
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5.1.2 |
If yes, show the number of teachers |
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Give the total number of teachers [even if a roster system is involved]. Ditto for assistants. Give the number of pupils on the roll. If unknown, give an estimate. Identify Lutheran and non-Lutheran |
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5.1.3 |
Number of assistants |
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5.1.6 |
Total number of children participating |
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children's ministry other than via worship services can be in many forms |
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Congregational life |
Children's ministry – other times |
5.2.1 |
Does your congregation have a children’s ministry held at other times during the week |
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5.2.2 |
If yes, show the number of teachers |
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5.2.3 |
Number of assistants |
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5.2.6 |
Total number of children participating |
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Sum of 5.2.4 + 5.2.5 |
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Congregational life |
Holy Bible school |
5.3.1 |
Does your congregation have a holiday Bible school? |
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Include all short-term Holiday Bible Schools. |
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5.3.2 |
If yes, show the number of teachers |
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5.3.3 |
Number of assistants |
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5.3.6 |
Total number of children participating |
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Sum of 5.3.4 + 5.3.5 |
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5.4 |
Give the number of children instructed in confirmation |
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Give total number of children instructed. |
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Congregational life |
Youth group |
5.5.1 |
Does your congregation have a youth and young adults ministry? |
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Youth = 12=18, Young Adult = 18-30 |
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5.5.2 |
If yes, is this part of a parish or multi-parish group? |
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5.5.3 |
Number of Lutheran attendees of this group from this congregation to parish groups |
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Give total membership numbers rather than attendance |
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5.5.4 |
Number of non-Lutheran attendees of this group from this congregation |
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Congregational life |
Junior youth group |
5.6.1 |
Does your congregation have a junior youth group? |
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5.6.2 |
If yes, is one or more part of a parish or multi-parish group? |
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5.6.3 |
Number of Lutheran attendees of this group from this congregation |
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Give total membership numbers rather than attendance |
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5.6.4 |
Number of non-Lutheran attendees of this group from this congregation |
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Congregational life |
Women's group |
5.7.1 |
Does your congregation have one or more women's groups? |
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5.7.2 |
If yes, are one or more part of a parish or multi-parish group? |
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5.7.3 |
How many women's groups in the congregation |
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5.7.4 |
Number of Lutheran attendees of this group |
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5.7.5 |
Number of non-Lutheran attendees |
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Congregational life |
Men's group |
5.8.1 |
Does your congregation have one or more men's groups? |
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5.8.2 |
If yes, are one or more part of a parish or multi-parish group? |
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5.8.3 |
How many men's groups in the congregation |
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5.8.4 |
Number of Lutheran attendees of this group |
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5.8.5 |
Number of non-Lutheran attendees |
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Congregational life |
Small groups |
5.9.1 |
Names of your small groups (e.g. friendship groups, cell groups, Bible study groups) |
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Small Groups (excluding administration groups) |
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5.9.2 |
Number of Lutheran attendees of these groups |
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5.9.3 |
Number of non-Lutheran attendees |
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Congregational life |
Other groups |
5.10.1 |
Name of group |
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5.10.2 |
Number of Lutheran attendees of this group |
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5.10.3 |
Number of non-Lutheran attendees of this group |
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5.10.4 |
Name of group |
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5.10.5 |
Number of Lutheran attendees of this group |
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5.10.6 |
Number of non-Lutheran attendees of this group |
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5.10.7 |
Name of group |
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5.10.8 |
Number of Lutheran attendees of this group |
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5.10.9 |
Number of non-Lutheran attendees of this group |
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Finance
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Finance |
Income |
6.1 |
Congregation and parish offerings |
R |
Use figures for past year (either calendar or financial year). Include all money received from members of the congregation for the work of the congregation or parish. Incudes all - offerings, gifts etc. Do not include income for capital purposes, borrowings, rentals, and church periodical subscriptions. |
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6.2 |
Specific donations |
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Include donations towards capital projects in the congregation/parish. |
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6.3 |
Income from other Lutheran entities |
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Grants or contributions from other Lutheran entities (could be project specific) |
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6.4 |
Other (not included above) |
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6.5 |
Total income |
R |
Total of all funds received from all sources. Is 6.1+6.2+6.3+6.4 |
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Finance |
Expenditure |
6.6 |
Congregation and parish regular expenditure |
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6.7 |
Synodical expenditure |
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Contributions to the District budgets and LCA for annual levies. |
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6.8 |
Churchwide and District appeals |
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Moneys collected and paid to LCA and /or District for approved appeals. |
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6.9 |
Other (not included above) |
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6.10 |
Total expenditure |
R |
Total of all funds expended for all activities, resources and people. Is sum of 6.6+6.7+6.8+6.9 |
Other Information
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Category |
Subcategory |
Qn. No/ |
Question |
Required |
Question Explanation - Help |
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Other information |
Other information |
7.1 |
Other information |
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Provide information about special events, including ordinations, installations, foundation stone laying’s, dedications, closures, anniversaries, conventions, broadcasts, telecasts. |
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